Conferencing is invented to benefit
busy business professionals to have meetings without leaving their desks. They
can have a meeting anywhere in the world. Whether they are at home, in the
office or from the location of the business trip, they can have a conference call.
This is the reason a multi tenant
conferencing solution is in use by many companies
across the world. The conferencing can be audio or video conferencing and in
both of them, it is important to follow best practices.
The video conferencing is very
useful as it provides an experience of having face to face meeting. However, it
also creates an extremely wrong impression if you are not following the best
practices. To show and maintain a professional image of yourself and your
company, make sure to follow the following etiquettes:
1. Test in a prior
You never know when your webcam
stopped working or you may have some plug-in issues in the mobile browser. Make
sure to test all your equipment with your multi tenant conferencing solution.
If you have a tech team that is going to set it up for you, please ask them to
test one day in advance if the meeting is with customers or prospects or
investors. You have to make sure everything is working fine, so at the time of the
meeting, you don’t need to adjust webcam.
2. Get ready before 10 minutes
Generally, people ask to get
ready before 30 minutes, but no need to waste that much time. Get ready before
10 minutes of the meeting. It means getting your equipment, login into the
multi tenant conferencing solution, and also gets water bottles before the
meeting. If you are ready with everything before time , you can get back to
work, however, as soon as someone joins, please join the person to not him or
her feel left alone.
3. Wear good clothes
People usually work from home and
that is why may wear pajamas. It is fine in the modern business world when you
know the next party still it is advisable to wear not too casual clothes. You
are having a video conference and then wear professional clothing.
4. Listen to the speakers
Some people have bad habits of
checking emails or taking with an internal team or doing chat while someone
else is speaking in the meeting. This is really bad. When you have scheduled a
web conference, you must keep yourself available until and unless it is a life
and death situation for the business. I am sure you must have understood the
importance of giving attention to the meeting. Whether you are speaking or
someone else is speaking, give 100% attention .
5. Don’t keep on taking notes
Many people have habits of taking
notes which is fine, but what is not fine is keep on taking notes. The multi
tenant conferencing solutions provide an option to record the conference. You
can also take internal notes in the conferencing solution itself as well as
public notes. If you need to take notes in your diary, take notes, but make
sure to keep it minimum possible.
Conclusion
These are the top 5 tips you must
keep in mind to make sure you take complete benefit of the technological book :
Video conferencing solution or a multi tenant conferencing solution.
Author Bio
Author works in a company that
offers multi tenant
conferencing solution , class 5
softswitch , class 4
softswitch , mobile SIP dialer and similar
solutions.
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